Pay Run Summary Report

Overview

Below are the standard settings for this report.
This report can be customised, so check your client wiki for alternative details.

Report Fields

Field	Type	Description	[table]field
Pay Run	Date	Displays the pay run invoice date.
Client Code	Text	Displays the client's unique code.
Client Name	Text	Displays the client name.
Pay Cycle	Text	Displays the billing frequency for the contract.
Employee No	Text	Displays the employee number.
Employee Name	Text	Displays the employee's surname and given name.
Code	Text	Displays values entered against the client's bespoke fields: Pre Tax, Post Tax, FBT, GST, or ITC. If these fields are blank, the payroll item descriptions are displayed instead.
Description	Text	Displays the payroll item category: Pre Tax, Post Tax, FBT, GST, or ITC.
Amount	Number	Displays the payroll item breakdown amount for each employee. Pre Tax: Total including GST for all classes except EC and ECM. Post Tax: Total including GST for classes EC and ECM. FBT: Total including GST for class FBT. GST: GST for classes EC and ECM. ITC: GST for all classes.
Change	Text	Displays Yes when the amount has changed since the previous pay run. The field remains blank if there is no change.
Previous	Number	Displays the payroll item breakdown amount for the employee from the previous pay run.

Comments

The Pre Tax figure may be reported either GST-inclusive or GST-exclusive, depending on your organisation's payroll configuration. Both treatments are valid and reflect how the deduction is processed within your payroll setup.

If you are unsure which GST treatment applies to your organisation, contact Catch-e Support for clarification rather than assuming the report calculation is incorrect.

Note: The automated Pay Run Preview email distributed before a pay run uses the same GST treatment and calculation methodology as your Pay Run Reports, ensuring consistency between the preview and final reporting.

Why isn't an employee on the Pay Run Summary Report?

If an employee you expect to see is missing from the Pay Run Summary Report, it is usually one of the reasons below.

Common reasons

The pay run is an ad-hoc run. Ad-hoc (out-of-cycle) runs list only the employees adjusted in that run — run the regular pay run to see the full roster.
No active packaging and no recent deductions. Employees appear when they have deductions in the current or previous pay run, or an active packaging item covering the pay period.
The packaging item's dates don't cover the period. Check the item's start and end dates against the pay run's billing date.
The employee is on a different pay cycle. The report covers one pay cycle (e.g. fortnightly); an employee on another cycle appears on that cycle's report.
The employee's transactions were removed. If deductions were deleted after a run, the employee can drop off.

What to check

Open Employees / Transactions for the employee and confirm whether transactions exist for the pay run.
Confirm the packaging item is active and its dates cover the period.
Confirm you are running the correct pay cycle, and that it is a regular (not ad-hoc) run.

Still missing after these checks? Contact Catch-e Support with the client, pay cycle, pay run date and the employee's name.