BECS Disbursements Batch Checked Against Your Reviewed Selection

This page contains content which will be released in the next deployment

Overview

When you create a BECS Disbursements (ABA) batch, Catch-e now checks that the disbursements still match the control totals shown on screen. If anything has changed since you reviewed them, the batch is not created and you are asked to review the selection again. This ensures a batch only ever contains the payments you have seen.

When the Check Applies

The check applies when:

• You are creating a batch from the BECS / Disbursements (ABA) screen.

• The ABA Type is either:

  • Client, or

  • Company

• The disbursements in your selection have changed since the Control Invoices, Control Items and Control Total were displayed, for example because a new approval was posted.

How It Works

1. Open BECS / Disbursements (ABA) and make your selection.

2. Review the Control Invoices, Control Items and Control Total.

3. Select Create.

4. Catch-e compares the three figures you reviewed with the current disbursements.

5. If they match, the batch is created as normal.

6. If any of them differ, the batch is not created and the following message is displayed: "Problem creating BECS export - the selection has changed since it was displayed. Review the control totals before creating this batch."

7. To continue, reselect by changing the Client Code, Pay Cycle or paying bank account. The control figures recalculate and Create becomes available again.

8. Review the updated figures and select Create.

Expected Behaviour

Selection Unchanged

• The batch is created with a status of Pending.

• The batch's control figures match the figures shown on screen.

Selection Changed Since It Was Displayed

• The batch is not created and nothing is saved.

• The message above is displayed. It appears beneath an Unprocessable Entity error(s): heading, numbered as item 1.

• This applies if any one of the three figures has changed, even when the Control Total is the same.

After Reselecting

• The control figures are recalculated from the current disbursements.

• Selecting Create creates the batch using the updated figures.

• Selecting New or changing the ABA Type does not reselect. Both clear the control figures and disable Create.

All Disbursements Removed Since It Was Displayed

• The existing No disbursements found message is displayed, naming the client code or paying bank account.

• The selection-changed message is not shown.

Other Users

• A rejected batch does not lock the general ledger, so other users can continue posting.