Drivers Transactions

Overview

When a pay run is posted in the Packaging / Pay Runs screen, 'Payroll Deduction' records are created here and set at 'Pending' status.
When a pay run is receipted into the bank account, they are updated to 'Posted' status.

'Disbursement' records are created using a scheduler job.
Visit the Salary Packaging Scheduler Jobs page for more details.

The reports and email available here for one employee can be reported in bulk from the Reports / Standard Reports screen.
Visit the Packaging Transactions page for more details.

Process Page

Create a pay run

Filters

Filter	Type	Description	[table]field
Type	Drop List	Defaults to '--All--'. Select the transaction type you want to filter on. Choose from 'Payroll Deduction' or 'Disbursement'.	[sp_transaction_types]name
Item	List	Defaults to '--All--'. Check the items you want to select and click Go to update the sreen. The list is sorted in order of Package Name then Item ID.	[sp_employee_transactions] employee_package_item_id [sp_employee_package_items]description
FBT Year Ending	Drop List	Defaults to '--All--'. Select the transaction type you want to filter on.
Month	Drop List	Enabled once an FBT Year has been selected. Select a month within that year to show transactions with a "Date" within in the selected month.	[sp_employee_transactions]transaction_date
Status	List	The default selection is '--All--'. Choose a status if you want to review only items in the chosen status.	[sp_employee_transactions]status_flag

Columns

Field	Type	Description	table]field
Date	Date	Payroll Deductions Pay Runs / Pay Run "Period Date" for pending records. Receipts / Batch "Banking Date" for posted records Disbursements Contracts / Claims "Date" or Contracts / Payments "Due Date" for pending or history-only records. Export / BECS or Export / BPAY "Transaction Date" for posted records.	[sp_employee_transactions]transaction_date
Type	Text	'Payroll Deduction' or 'Disbursement'.	[sp_employee_transactions]transaction_type_id
Cycle #	Text	Displays the transactions cycle number if available, otherwise this is blank. They are as follows: Contracts / Lease "Period" Contracts / Payments "Period"	[sp_employee_transactions]cycle_number
Description	Text	Displays the Employees / Item "Description". If the description is greater than 40 characters, it is shortened to 40 characters.	[sp_employee_package_items]description
Supplier	Text	Displays the Supplier Name.	[sp_employee_transactions]supplier_id [fm_suppliers]name
Ref	Text	Shows the reference number of the related internal transaction. Payroll Deductions: Invoice No Recurring or Claims: Approval ID Payments: Payment No	[sp_employee_transactions]reference.
Bank ref	Text	If the record is a disbursement or reimbursement that has been paid in a system BECS or BPAY batch, the BECS ID or BPAY ID will be shown here.	[sp_employee_transactions]bpay_id [sp_employee_transactions]becs_id
Debit	Text		[sp_employee_transactions]amount_net+ [sp_employee_transactions]amount_gst
Credit	Text		[sp_employee_transactions]amount_net+ [sp_employee_transactions]amount_gst
Balance	Text	Calculated field showing the cumulative balance of the selected records.
Entry Type	Text	Shows if the Balance is a DR (Debit) or CR (Credit) amount.	[sp_employee_transactions]entry_type

Output Format

Format	Description
PDF	Reports can be printed in PDF format for the transactions available on screen.
Email	Reports can be sent in an Email attachment for the transactions available on screen.
Text(CSV)	Reports can be printed in Text CSV format for the transactions available on screen.

Action Buttons

Legend	Description
View
Print Button	Print the selected output. The output will contain the records that are showing on the screen. If the record has been filtered, the report will be filtered too.

Legend

Legend	Description
Pending	Payroll Deductions - show as pending in this screen when they have been invoiced. Disbursement - Claims and Payment records show as pending here when they have been posted.
Posted	Payroll Deductions - show as posted when receipted in full and the receipts are posted. Disbursement - Claims and Payment records show as posted here when they have been linked to a BECS or BPAY batch. Claims can also show as posted here if the record was raised in the Approvals Module. These records do not have a payment method stored and are raised when the payment was performed off system.
History Only	History only records are included in the item's balance. This status is used to show transactions performed off system or historical records migrated from other systems. These records do not get selected in accounting exports.

Troubleshooting

Visit the main Troubleshooting page for a list of all the available problem-solving tips.